Notification Types Reference

Complete reference for all notification types in Kuviq.

Notification Categories

Category	Description
Inspections	Inspection-related alerts
Items	Item status and changes
Corrective Actions	Action assignments and updates
Users	User account notifications
System	System and administrative
Reports	Report delivery and scheduling

Inspection Notifications

Inspection Due

Trigger: Inspection due date approaching

Sent To: Assigned inspector, Item owner

Timing:

• 7 days before due
• 1 day before due
• Day of due

Content:

• Item name
• Due date
• Template name
• Quick link to perform

Example:

Inspection Due Tomorrow

Fire Extinguisher A1 requires a Monthly Safety Check.
Due: January 20, 2024

[Perform Inspection]

Inspection Overdue

Trigger: Due date has passed

Sent To: Assigned inspector, Manager, Admin

Timing:

• 1 day overdue
• 3 days overdue
• 7 days overdue

Content:

• Item name
• Days overdue
• Last inspection date
• Escalation warning

Inspection Completed

Trigger: Inspection submitted

Sent To: Item owner, Manager (configurable)

Content:

• Item name
• Result (Pass/Fail)
• Inspector name
• Completion time
• Link to results

Inspection Failed

Trigger: Inspection result is fail

Sent To: Manager, Admin, Safety team

Timing: Immediately

Content:

• Item name
• Failed elements
• Inspector notes
• Corrective action link

Inspection Assigned

Trigger: Inspector assigned to item/schedule

Sent To: Assigned inspector

Content:

• Item(s) assigned
• Due date(s)
• Template information
• Quick access link

Item Notifications

Item Status Changed

Trigger: Item status updated

Sent To: Item owner, Assigned users

Content:

• Item name
• Previous status
• New status
• Changed by
• Reason (if provided)

Item Created

Trigger: New item added

Sent To: Location manager (configurable)

Content:

• Item name
• Item type
• Location
• Created by

Item Moved

Trigger: Item location changed

Sent To: Previous location manager, New location manager

Content:

• Item name
• From location
• To location
• Moved by

Item Retired

Trigger: Item status set to Retired

Sent To: Item owner, Admin

Content:

• Item name
• Retired by
• Reason
• Final status information

Corrective Action Notifications

Action Created

Trigger: New corrective action

Sent To: Assignee

Content:

• Action title
• Priority
• Due date
• Related item
• Link to action

Example:

New Corrective Action Assigned

Title: Recharge fire extinguisher
Priority: High
Due: January 25, 2024
Item: Fire Extinguisher A1

[View Action]

Action Due Soon

Trigger: Due date approaching

Sent To: Assignee

Timing:

• 3 days before
• 1 day before

Content:

• Action title
• Due date
• Days remaining
• Quick complete link

Action Overdue

Trigger: Due date passed

Sent To: Assignee, Manager

Timing:

• 1 day overdue
• 3 days overdue (escalation)
• 7 days overdue (escalation)

Content:

• Action title
• Days overdue
• Escalation level
• Required action

Action Completed

Trigger: Action marked complete

Sent To: Creator, Manager

Content:

• Action title
• Completed by
• Completion date
• Resolution notes

Action Reassigned

Trigger: Assignee changed

Sent To: New assignee, Previous assignee

Content:

• Action title
• Previous assignee
• New assignee
• Reason (if provided)

Action Escalated

Trigger: Escalation triggered

Sent To: Escalation recipient

Content:

• Action title
• Current level
• Days overdue
• Required response
• Full action details

Action Commented

Trigger: Comment added, @mention

Sent To: Mentioned users, Participants

Content:

• Comment text
• Comment by
• Action context
• Reply link

User Notifications

Welcome / Invitation

Trigger: User invited to organization

Sent To: New user email

Content:

• Welcome message
• Organization name
• Accept invitation link
• Getting started info

Role Changed

Trigger: User role updated

Sent To: Affected user

Content:

• Previous role
• New role
• Changed by
• What changes

Password Reset

Trigger: Password reset requested

Sent To: User

Content:

• Reset link
• Expiration time
• Security notice

Account Deactivated

Trigger: User deactivated

Sent To: User, Admin

Content:

• Deactivation notice
• Effective date
• Contact information

Login Alert

Trigger: New device/location login

Sent To: User

Content:

• Login time
• Device/browser
• Location (if available)
• Security notice

System Notifications

Usage Alert

Trigger: Approaching usage limits

Sent To: Super Admin, Admin

Levels:

• 80% of limit
• 90% of limit
• 100% reached

Content:

• Resource type (items, users, storage)
• Current usage
• Limit
• Upgrade options

Subscription Alert

Trigger: Subscription status change

Sent To: Super Admin

Content:

• Current status
• Expiration date
• Payment status
• Action required

Trial Expiring

Trigger: Trial period ending

Sent To: Super Admin, Admin

Timing:

• 7 days before
• 3 days before
• 1 day before
• Expired

Content:

• Days remaining
• Trial features
• Subscription options
• Data retention info

Trial Onboarding Emails

Trigger: Trial started (automated sequence)

Sent To: Organization creator / Super Admin

Timing:

• Day 1: Welcome and getting started
• Day 3: Progress check (activity-personalized)
• Day 7: Feature highlight
• Day 10: Conversion reminder

Content:

• Personalized based on trial activity
• Available in English, Finnish, and Swedish
• Configurable via admin toggles

Trial Extension

Trigger: Trial extended (manual or automatic)

Sent To: Super Admin, Admin

Content:

• New expiration date
• Extended duration
• Features retained

Subscription Paused

Trigger: Subscription paused by admin

Sent To: Super Admin, all Admins

Content:

• Pause start date
• Auto-resume date
• What happens during pause
• How to resume early

Subscription Resumed

Trigger: Subscription resumed (manual or auto)

Sent To: Super Admin, all Admins

Content:

• Resume date
• Plan details restored
• Next billing date

Usage Overage Threshold

Trigger: Daily check — usage exceeds plan limits

Sent To: Super Admin

Timing: Daily (while over limit)

Content:

• Resource type (users/items)
• Current usage vs. limit
• Estimated overage charges
• Link to manage usage

System Maintenance

Trigger: Scheduled maintenance

Sent To: All users (configurable)

Content:

• Maintenance window
• Expected impact
• Completion time

Security Alert

Trigger: Security event detected

Sent To: Super Admin

Content:

• Event type
• Details
• Recommended action
• Security logs link

Report Notifications

Scheduled Report Delivered

Trigger: Report generated and sent

Sent To: Report recipients

Content:

• Report name
• Report attached or linked
• Generation time
• Data period covered

Report Failed

Trigger: Report generation failed

Sent To: Report owner

Content:

• Report name
• Error message
• Retry options
• Support contact

Report Shared

Trigger: Report shared with user

Sent To: Share recipient

Content:

• Report name
• Shared by
• Access level
• Link to report

Notification Channels

Email

Default channel for most notifications.

Features:

• Customizable templates
• Attachments supported
• Links to application
• Digest option

In-App

Notifications within Kuviq.

Features:

• Real-time updates
• Notification center
• Read/unread status
• Quick actions

Push (Mobile)

If mobile app installed.

Features:

• Instant alerts
• Badge counts
• Tap to open
• Quiet hours respected

Notification Settings

Organization Level

Admins configure:

Setting	Options
Default channels	Email, In-app, Both
Required notifications	Cannot be disabled
Digest settings	Frequency, timing
Sender information	From name, reply-to

User Level

Users configure:

Setting	Options
Email notifications	Per type on/off
Email frequency	Immediate, Daily, Weekly
In-app notifications	Per type on/off
Quiet hours	Start/end time

Notification Priority

Priority	Delivery	User Override
Critical	Immediate, all channels	Cannot disable
High	Immediate	Can disable email
Normal	Per preference	Full control
Low	Digest eligible	Full control

Critical Notifications

Always sent immediately:

• Security alerts
• Payment failures
• Account access issues
• Safety-critical items

Related Topics

• Email Notifications - Configuration
• User Settings - Managing preferences