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Printing QR Codes

Learn how to generate and print QR code labels for your equipment.

Why Print QR Codes?​

Physical QR code labels provide:

  • Quick identification - Scan to see item details
  • Easy access - No searching or typing
  • Error reduction - Avoid selecting wrong item
  • Field efficiency - Faster inspections
  • Professional appearance - Branded labels

Printing a Single QR Code​

From Item Details​

  1. Open the item's details page
  2. Find the QR code section
  3. Click Print QR Code or the printer icon

Configure your label:

OptionDescription
SizeLabel dimensions (12mm, 25mm, 50mm)
Include NameShow item name on label
Include IDShow item identifier
LogoInclude organization logo

Generating the Label​

  1. Select your options
  2. Click Generate or Preview
  3. Review the label appearance
  4. Click Print

Printing​

  1. Your browser's print dialog opens
  2. Select your printer
  3. Adjust settings if needed
  4. Print

Bulk Printing​

Print multiple QR codes at once:

Accessing Bulk Print​

  1. Navigate to Items > QR Codes
  2. Or go to Items and select multiple items

Selecting Items​

From QR Codes Page:

  1. Use filters to find items
  2. Check boxes next to items
  3. Or click Select All

From Items List:

  1. Check boxes next to items
  2. Click Bulk Actions
  3. Select Print QR Codes

Bulk Print Options​

OptionDescription
Label Size12mm, 25mm, or 50mm
Labels per RowHow many across the page
Include LogoAdd organization logo
Include Item NameShow names on labels
Page SizeA4, Letter, or custom

Generating Bulk Labels​

  1. Configure options
  2. Click Generate PDF
  3. Wait for generation (may take time for many items)
  4. PDF downloads automatically

Printing the PDF​

  1. Open the downloaded PDF
  2. Print to your label printer or standard printer
  3. Use appropriate label paper

Label Sizes​

12mm (Small)​

Best for:

  • Small equipment
  • Limited label space
  • Tools and instruments

Contains:

  • QR code only
  • Minimal text

25mm (Medium)​

Best for:

  • Standard equipment
  • General use
  • Most items

Contains:

  • QR code
  • Item name (optional)
  • Item ID (optional)

50mm (Large)​

Best for:

  • Large equipment
  • Equipment viewed from distance
  • Outdoor use

Contains:

  • Large QR code
  • Full item name
  • Item ID
  • Organization logo (optional)

Label Printers​

Thermal label printers work best:

  • DYMO LabelWriter
  • Brother QL series
  • Zebra printers

Advantages:

  • Precise label cutting
  • Durable prints
  • No ink needed (thermal)

Standard Printers​

Inkjet or laser printers also work:

  • Print on label sheets
  • Cut labels manually (if needed)
  • Use adhesive label paper

Label Materials​

Indoor Use​

Standard paper labels work for:

  • Office equipment
  • Indoor fixtures
  • Climate-controlled areas

Outdoor/Industrial Use​

Consider durable materials:

MaterialUse Case
VinylOutdoor, water-resistant
PolyesterIndustrial, chemical-resistant
LaminatedHigh-wear areas
MetalExtreme conditions

Adhesive Types​

TypeBest For
PermanentEquipment that won't move
RemovableTemporary or rental items
High-tackRough or textured surfaces

Label Application​

Placement Tips​

  • Visible - Easy to find and scan
  • Protected - Away from high-wear areas
  • Accessible - Reachable for scanning
  • Clean surface - Labels adhere better
  • Consistent - Same location on similar items

Application Steps​

  1. Clean the surface
  2. Let dry completely
  3. Peel label backing
  4. Align and apply
  5. Press firmly, especially edges
  6. Allow adhesive to set

Where to Place​

Equipment TypeSuggested Location
Fire extinguisherBody, below handle
ToolsHandle or case
MachineryControl panel area
VehiclesDashboard or door
Fixed equipmentFront/side panel

Replacing Labels​

If a label is damaged:

  1. Open the item in Kuviq
  2. Print a new QR code
  3. Remove old label (if possible)
  4. Apply new label

The QR code is identical - only the physical label needs replacing.

Downloading QR Images​

For custom use:

  1. Open item details
  2. Click Download QR or right-click the code
  3. Save as PNG or SVG
  4. Use in your own designs

Use Cases​

  • Custom labels
  • Signage
  • Documentation
  • Asset tags

QR Code Management​

Tracking Printed Codes​

Keep track of:

  • Which items have labels
  • When labels were printed
  • Label condition (periodic checks)

Label Audits​

Periodically verify:

  • Labels are present
  • Labels are scannable
  • Labels match items
  • Labels are legible

Troubleshooting​

Poor Print Quality​

  • Check printer settings (high quality)
  • Use appropriate label stock
  • Clean print heads
  • Replace ink/toner if low

Labels Won't Scan​

  • Print larger size
  • Increase contrast/quality
  • Check printer calibration
  • Try different label material

Adhesive Problems​

  • Clean surface before applying
  • Use appropriate adhesive type
  • Apply adequate pressure
  • Consider surface temperature

PDF Won't Generate​

  • Reduce number of items
  • Check internet connection
  • Try again later
  • Contact support if persistent

Next Steps​