Skip to main content

Upcoming Inspections

Learn how to view and manage scheduled inspections in Kuviq.

Dashboard Overview​

Inspections list showing upcoming and scheduled inspections

The dashboard shows inspections requiring attention through status summary cards.

Status Summary Cards​

The dashboard displays smart status cards based on your current inspection status:

When inspections need attention:

CardColorMeaning
Overdue🔴 RedPast due date, needs immediate attention
Due Today🟡 YellowScheduled for today
Due This Week🟢 GreenComing up in the next 7 days

When all caught up:

  • Shows "All inspections up to date" message
  • May still show "Due This Week" card if you have upcoming inspections
tip

Click any status card to navigate directly to the filtered inspection list for that category.

Quick Actions​

From the dashboard:

  • Click a status card to see filtered inspections
  • Use the scan button to quickly inspect an item
  • View the next inspections list for upcoming work

Viewing Upcoming Inspections​

From the Dashboard​

  1. Review the Status Summary Cards for counts by urgency
  2. Click a card to see the filtered list
  3. Or scroll to the Next Inspections list for details

From Inspections Menu​

  1. Navigate to Inspections
  2. Filter by Status: Upcoming or Due
  3. View the complete list

From Items​

  1. Open an item's details
  2. Check the Next Inspection field
  3. View inspection due date

Understanding Inspection Status​

Status Types​

StatusIndicatorDescription
Scheduled📅Future inspection, not yet due
Due Soon🟡 YellowWithin warning period
Due Today🟠 OrangeScheduled for today
Overdue🔴 RedPast due date
In Progress🔵 BlueStarted, not completed

Warning Period​

The "Due Soon" warning period is typically:

  • Set per inspection schedule
  • Often 7 days before due date
  • Configurable by administrators

Filtering Upcoming Inspections​

Inspections search and filter interface

By Time Period​

FilterShows
TodayDue today only
This WeekNext 7 days
This MonthNext 30 days
CustomDate range you specify

By Assignment​

FilterShows
Assigned to MeYour assigned inspections
UnassignedNo inspector assigned
AllAll scheduled inspections

By Priority​

FilterShows
Overdue FirstSorts overdue to top
By Due DateChronological order
By ItemGrouped by equipment

My Inspections​

View inspections assigned to you:

  1. Go to Inspections
  2. Filter by Assigned to: Me
  3. See your personal workload

Managing Your Workload​

  • Prioritize overdue items
  • Plan for upcoming inspections
  • Request reassignment if needed

Starting Scheduled Inspections​

From Upcoming List​

  1. Find the inspection
  2. Click Start or Inspect
  3. Complete the inspection form
  4. Submit when done

From Item​

  1. Open the item
  2. Click Inspect
  3. Complete and submit

From QR Scan​

  1. Scan the item's QR code
  2. Select Inspect
  3. Complete and submit

Inspection Schedules​

Recurring inspections are created by schedules:

How Schedules Work​

  1. Admin creates a schedule
  2. Schedule defines:
    • Which items to inspect
    • Which template to use
    • How often (daily, weekly, monthly, etc.)
    • Who to assign
  3. System creates inspections automatically
  4. Inspections appear in your upcoming list

Schedule Frequencies​

FrequencyDescription
DailyEvery day
WeeklySpecific day(s) each week
MonthlySpecific date each month
QuarterlyEvery 3 months
AnnuallyOnce per year
CustomEvery N days

Viewing Schedules​

To see active schedules:

  1. Go to Inspections > Schedules
  2. View all configured schedules
  3. See next scheduled date
Schedule Management

Creating and editing schedules typically requires Manager or Admin permissions.

Notifications for Upcoming Inspections​

Kuviq notifies you about inspections:

Notification Types​

NotificationWhen Sent
Due SoonWhen entering warning period
Due TodayMorning of due date
OverdueWhen past due
ReminderPeriodic until completed

Managing Notifications​

See Notifications for settings.

Reassigning Inspections​

If you can't complete an assigned inspection:

  1. Contact your supervisor/admin
  2. Request reassignment
  3. Or leave unassigned for another user

Admins can reassign from the inspection details.

Inspection Planning​

Best Practices​

  1. Check dashboard daily - Review upcoming work
  2. Prioritize overdue - Address these first
  3. Plan ahead - Review weekly schedule
  4. Communicate - Report if you can't complete assignments

Workload Management​

If you have too many inspections:

  • Discuss with your manager
  • Request priority guidance
  • Identify critical vs. routine items

Reports​

Generate reports on upcoming inspections:

  1. Go to Reports
  2. Select Upcoming Inspections or create custom
  3. Filter by date range, location, etc.
  4. Export or schedule delivery

Reports help with:

  • Resource planning
  • Workload distribution
  • Compliance tracking

Next Steps​