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Inspection Results

Understanding inspection outcomes and what happens after submission.

Result Types​

After completing an inspection, the result is determined automatically:

Passed​

PropertyValue
Indicator🟢 Green
MeaningAll pass conditions were met
ActionNone required

A passed inspection means:

  • All elements with pass conditions passed
  • Item is in acceptable condition
  • No immediate action needed
  • Next inspection scheduled automatically

Failed​

PropertyValue
Indicator🔴 Red
MeaningOne or more conditions failed
ActionCorrective action may be required

A failed inspection means:

  • At least one pass condition was not met
  • Item may have issues
  • Review and action recommended
  • May trigger notifications

Viewing Results​

Inspection Result

Immediately After Submission​

After submitting, you'll see:

  1. Result Summary

    • Overall pass/fail status
    • Number of passed elements
    • Number of failed elements

  2. Failed Elements (if any)

    • Which elements failed
    • Your response vs. expected
    • Failure guidance (if configured)

  3. Next Steps

    • Recommended actions
    • Schedule next inspection

From Inspection History​

To view a past inspection's results:

  1. Go to Inspections or item details
  2. Find the inspection in the list
  3. Click to open full details

Understanding Pass Conditions​

Elements have configurable pass conditions:

Condition TypeExamplePasses When
EqualsMust equal "Yes"Response equals expected value
Not EqualsMust not be "Damaged"Response differs from value
Greater ThanPressure > 100Number exceeds threshold
Less ThanTemperature < 80Number below threshold
Between50-100 PSINumber within range
ContainsContains "Approved"Text includes substring
Is CheckedCheckbox must be checkedCheckbox is selected

Viewing Condition Details​

In the inspection details:

  • Each element shows whether it passed or failed
  • Failed elements highlight the issue
  • Guidance text explains what to do

What Happens When Inspections Fail​

Automatic Actions​

Depending on configuration:

  1. Notifications sent to:

    • Inspector
    • Supervisors
    • Managers
    • Custom recipients

  2. Item Status may change:

    • Set to "Needs Attention"
    • Flagged for review

  3. Escalation may begin:

    • Timed escalation to management
    • Required action tracking

Manual Actions​

You may need to:

  1. Create Corrective Action

    • Document what needs fixing
    • Assign responsibility
    • Set due date

  2. Notify Relevant People

    • Contact maintenance
    • Inform supervisors
    • Alert safety personnel

  3. Remove from Service

    • Take item out of use if unsafe
    • Update item status
    • Document the decision

Result Details​

Element-by-Element View​

Each inspection element shows:

FieldDescription
Element NameThe question or check
ResponseWhat you entered/selected
ResultPass, Fail, or N/A
ExpectedWhat was needed to pass
NotesAny notes you added
PhotoAttached images

Photos and Attachments​

View all photos:

  • Click thumbnails to enlarge
  • Download for documentation
  • Reference in corrective actions

Signatures​

View captured signatures:

  • Who signed
  • When signed
  • Digital signature image

Inspection Metadata​

Additional information recorded:

FieldDescription
Date/TimeWhen completed
InspectorWho performed
DurationHow long it took
TemplateWhich template used
LocationWhere performed (if tracked)

Exporting Results​

Single Inspection​

  1. Open the inspection
  2. Click Export or Download
  3. Choose format:
    • PDF - Printable report
    • JSON - Raw data

Multiple Inspections​

  1. Go to Inspections list
  2. Filter as needed
  3. Select inspections
  4. Click Export
  5. Choose format

Sharing Results​

Printing​

  1. Open the inspection
  2. Click Print
  3. Print or save as PDF

Emailing​

  1. Open the inspection
  2. Click Share or Email
  3. Enter recipient(s)
  4. Send

Corrective Actions​

When an inspection fails, you may need to create a corrective action to track the required fixes:

Creating an Action​

  1. Navigate to Corrective Actions in the main menu
  2. Click Create Action
  3. Fill in details:
    • Description of what needs fixing
    • Link to the related item
    • Priority (Low/Medium/High/Critical)
    • Assigned to
    • Due date
  4. Save

Tracking Actions​

  • View open actions in the Corrective Actions list
  • Track progress to completion
  • Re-inspect after correction

See the Admin Guide for more on corrective actions.

Disputes and Corrections​

Cannot Edit Submitted Inspections​

Once submitted, inspections cannot be changed. This ensures:

  • Data integrity
  • Audit compliance
  • Accurate records

If You Made an Error​

  1. Contact your administrator
  2. Explain the error
  3. They may be able to:
    • Add an administrative note
    • Schedule a re-inspection

Documenting Disputes​

If you disagree with a requirement:

  1. Complete the inspection accurately
  2. Add notes explaining your concern
  3. Contact your administrator
  4. Follow up through proper channels

Next Steps​